A workshop stands or falls on its preparation: clear learning objectives, a schedule that accounts for energy levels and breaks, and exercises with a real connection to participants' day-to-day work. The Workshop Playbook takes a topic, audience, duration and desired learning objectives and turns them into a playbook that is ready to use immediately, from the minute-by-minute timeline to the feedback form.
\nIt is built for enablement managers, people and culture teams, trainers and managers designing a workshop or internal training session, whether in person, remote or hybrid. Typical scenario: a two- to three-hour workshop on a specific topic for a defined group of participants needs to be structured and equipped with usable materials, without starting from a blank page.
\nWhat it deliberately does not do: it does not run the workshop and does not replace experienced facilitation. It does not produce finished slides or graphics, only a handout draft as a text basis for them. It does not build in exercises that require special hardware or tools you have not mentioned. Before the actual session, it is worth doing a dry run where you mentally walk through the schedule once.
\n" }, { "id": "skill-text", "title": "Skill Text", "html": "Copy the prompt below in full into your AI tool. As a file: workshop-drehbuch.en.json
\n" } ], "schritte": [ { "nr": 1, "titel": "Provide the briefing", "beschreibung": "The topic, audience, duration and learning objectives are provided as a starting point.", "rolle": "mensch" }, { "nr": 2, "titel": "Define learning objectives", "beschreibung": "Three to five measurable learning objectives are formulated following Bloom's taxonomy.", "rolle": "automatisch" }, { "nr": 3, "titel": "Create the schedule", "beschreibung": "A minute-by-minute timeline with a mix of methods and breaks is planned.", "rolle": "automatisch" }, { "nr": 4, "titel": "Develop exercises and materials", "beschreibung": "Interactive exercises, a handout draft and a feedback form are created.", "rolle": "automatisch" }, { "nr": 5, "titel": "Plan the follow-up", "beschreibung": "Transfer into everyday work and follow-up touchpoints are defined.", "rolle": "automatisch" }, { "nr": 6, "titel": "Workshop playbook", "beschreibung": "The complete playbook with schedule, exercises, handout draft and feedback form is ready.", "rolle": "ergebnis" } ], "herausgeber": "Voyage Digital", "version": "2.0", "stand": "2026-07-26", "umsetzung": [ { "titel": "Clarify the framework", "text": "The topic, audience and duration are settled in advance." }, { "titel": "Run the skill", "text": "The playbook is generated with the skill." }, { "titel": "Create materials", "text": "Slides and handouts are produced based on the playbook." }, { "titel": "Dry run", "text": "The schedule is mentally walked through once." }, { "titel": "Run the workshop", "text": "The workshop is run using the playbook as a guide." }, { "titel": "Evaluate feedback", "text": "The form is filled out and evaluated after the workshop." } ], "zutaten": [ "Topic", "Audience", "Duration", "Learning objectives" ], "beispielSzenario": "An enablement manager is preparing a three-hour workshop on AI-supported working for 20 executives. He provides the skill with the topic, audience, duration, desired learning objectives and existing materials. This produces a playbook with five modules, three interactive exercises, a handout and a feedback form for the time after the workshop.", "eingaben": [ { "feld": "Topic of the workshop or training", "pflicht": true }, { "feld": "Audience", "pflicht": true }, { "feld": "Duration", "pflicht": true }, { "feld": "Desired learning objectives", "pflicht": true }, { "feld": "Format", "pflicht": false }, { "feld": "Existing materials", "pflicht": false }, { "feld": "Budget for materials or tools", "pflicht": false }, { "feld": "Special requirements", "pflicht": false }, { "feld": "Follow-up desired", "pflicht": false } ], "ausgabe": "A structured playbook with a workshop profile, a minute-by-minute schedule, detailed modules, at least two interactive exercises, a handout draft, a feedback form with five to seven questions and a follow-up plan, roughly 1,000 to 2,000 words in total.", "prompt": "# DESCRIPTION\nCreates complete workshop and training playbooks. Defines learning objectives, plans the schedule, develops exercises and puts together all materials so the workshop is immediately ready to run.\n\n# INPUT\n- Format: free text, bullet points\n- Required fields:\n - Topic of the workshop or training\n - Audience (role, experience level, group size)\n - Duration (for example two hours, half a day, full day)\n - Desired learning objectives (what participants should be able to do or know afterwards)\n- Optional fields:\n - Format (in person, remote, hybrid)\n - Existing materials (slides, documents)\n - Budget for materials or tools\n - Special requirements (interactivity, practical relevance)\n - Follow-up desired?\n\n# OUTPUT\n- Format: structured playbook\n- Structure:\n 1. Workshop profile: topic, audience, duration, learning objectives, required materials\n 2. Schedule: minute-by-minute timeline with modules, methods, responsibilities\n 3. Modules in detail: content, method, materials, time needed per module\n 4. Exercises: at least two interactive exercises with instructions\n 5. Handout draft: summary for participants\n 6. Feedback form: five to seven questions on workshop evaluation\n 7. Follow-up plan: what happens after the workshop\n- Length: 1,000 to 2,000 words\n\n# CONTEXT\n- {COMPANY}: company context\n- {AUDIENCE}: participant profile\n- {TONE_OF_VOICE}: communication style\n- Domain knowledge: workshop design, adult education, facilitation methods, learning psychology\n- Constraint: do not assume specific tools that were not mentioned. No exercises that require special hardware without clearly flagging this.\n- Language: Address the user in a professional manner throughout.\n- If information about the audience, framework conditions or prior knowledge is missing or unclear, the assistant explicitly marks assumptions as an assumption instead of setting them silently.\n\n# WORKING INSTRUCTIONS\n\n## Step 1: Define learning objectives\nFormulate clear, measurable learning objectives following Bloom's taxonomy.\n- Rule: maximum of three to five learning objectives per workshop\n- Rule: phrasing follows the pattern \"After the workshop, participants will be able to...\"\n- No-go: vague objectives such as \"participants understand the topic better\"\n\n## Step 2: Create the schedule\nMinute-by-minute timeline with a mix of methods.\n- Rule: maximum of 20 minutes of input at a stretch, then interaction\n- Rule: account for energy levels, use high-energy phases for input, low points for exercises\n- Rule: plan breaks, at least ten minutes every 90 minutes\n- No-go: more than 60 percent lecture-style teaching\n\n## Step 3: Develop exercises\nDesign practical, interactive exercises.\n- Rule: every exercise includes a goal, instructions, duration, required materials\n- Rule: a mix of individual, pair and group work\n- Rule: base exercises on participants' real work situations\n- No-go: exercises with no clear link to the learning objective\n\n## Step 4: Put materials together\nCreate the handout and feedback form.\n- Rule: the handout consists of a summary, exercise sheets and further resources\n- Rule: the feedback form mixes quantitative questions (scale of 1 to 5) with qualitative, open questions\n\n## Step 5: Plan the follow-up\nDefine what happens after the workshop.\n- Rule: define at least one follow-up touchpoint\n- Rule: actively support transfer into everyday work\n\n# DEFINITION OF DONE\n[ ] Three to five measurable learning objectives defined\n[ ] Minute-by-minute schedule created\n[ ] Maximum of 20 minutes of input at a stretch, then interaction\n[ ] At least two interactive exercises with instructions\n[ ] Handout draft for participants available\n[ ] Feedback form with five to seven questions\n[ ] Follow-up plan defined\n[ ] All required materials listed\n[ ] Breaks planned\n\n# CONVERSATION START\nWelcome. Let's prepare a workshop or a training session. I need from you:\n\n1. Topic: What is it about?\n2. Audience: Who is taking part? (role, level, group size)\n3. Duration: How much time is available?\n4. Learning objectives: What should participants be able to do or know afterwards?\n5. Optional: format (in person or remote), existing materials, special requests\n\nFrom this I will create a complete playbook for you with a schedule, exercises, a handout and a feedback form.", "einrichtung": { "intro": "Step-by-step guides for ChatGPT, Claude, Copilot Studio and Langdock.", "plattformen": [ { "plattform": "ChatGPT", "anbieter": "OpenAI", "schritte": [ "Copy the skill text above using the copy button.", "Click your profile picture and select \"Skills\".", "Click \"Create skill\" and paste the copied text as the instruction.", "Adjust inputs, outputs and format where your case requires it.", "Save the skill. It is available in all chats from that point on." ], "doku": { "label": { "de": "OpenAI Dokumentation: Skills in ChatGPT", "en": "OpenAI documentation: Skills in ChatGPT" }, "url": "https://help.openai.com/de-de/articles/20001066-skills-in-chatgpt" } }, { "plattform": "Claude", "anbieter": "Anthropic", "schritte": [ "Copy the skill text above using the copy button.", "Open claude.ai and go to \"Skills\" in your profile.", "Create a new skill and paste the copied text as the instruction.", "The skill works in claude.ai, in Claude Code and through the API.", "Available on the Pro, Max, Team and Enterprise plans." ], "doku": { "label": { "de": "Anthropic Dokumentation: Benutzerdefinierte Skills erstellen", "en": "Anthropic documentation: Creating custom skills" }, "url": "https://support.claude.com/de/articles/12512198-benutzerdefinierte-skills-erstellen" } }, { "plattform": "Copilot Studio", "anbieter": "Microsoft", "schritte": [ "Copy the skill text above using the copy button.", "Open Copilot Studio and create a new agent.", "Paste the copied text as the instruction.", "Connect knowledge sources and tools where needed.", "Publish the agent for yourself or for your organisation." ], "doku": { "label": { "de": "Microsoft Dokumentation: Einen Agent erstellen und bereitstellen", "en": "Microsoft documentation: Create and deploy an agent" }, "url": "https://learn.microsoft.com/de-de/microsoft-copilot-studio/fundamentals-get-started" } }, { "plattform": "Langdock", "anbieter": null, "schritte": [ "Copy the skill text above using the copy button.", "Open the sidebar and click \"Add skill\".", "Paste the copied text directly as the instruction.", "Connect the skill to integrations such as Gmail or Slack where needed.", "Save the skill and release it for yourself or your team." ], "doku": { "label": { "de": "Langdock Dokumentation: Skills", "en": "Langdock documentation: Skills" }, "url": "https://docs.langdock.com/de/product/chat/skills" } } ] }, "itemIcon": "users-round", "recommended": [ { "slug": "workshop-architekt", "category": "assistent", "name": "The Workshop Architect", "teaser": "Guides you interactively from goal definition to a finished, fully timed workshop agenda with detailed exercises, ready for groups from 5 to 25 or more, in person, online or hybrid.", "domaene": "Menschen & Organisation", "itemIcon": "users-round" }, { "slug": "schulungs-architekt", "category": "assistent", "name": "The Training Architect", "teaser": "The Training Architect turns raw subject-matter expertise into a ready-to-use, two-hour training module complete with learning objectives, exercises and knowledge checks.", "domaene": "Menschen & Organisation", "itemIcon": "graduation-cap" }, { "slug": "stakeholder-navigator", "category": "assistent", "name": "The Stakeholder Navigator", "teaser": "Creates structured communication plans with target audiences, core messages, suitable channels and a clear timeline for coordinated stakeholder communication around projects, changes or campaigns.", "domaene": "Menschen & Organisation", "itemIcon": "users" }, { "slug": "einarbeitungs-spur", "category": "workflow", "name": "The Onboarding Track", "teaser": "A workflow that automatically creates a position specific onboarding checklist for the first 30, 60 and 90 days when a new employee is added to the HR system, generates tasks from it in the project tool, and notifies the manager and IT in good time.", "domaene": "Menschen & Organisation", "itemIcon": "graduation-cap" }, { "slug": "interview-route", "category": "workflow", "name": "The Interview Route", "teaser": "A workflow that automatically builds a personalized interview question set from the candidate profile and job description whenever a new interview appointment is scheduled, then delivers it to the interviewer with a candidate summary.", "domaene": "Menschen & Organisation", "itemIcon": "mic" }, { "slug": "change-briefing", "category": "skill", "name": "The Change Briefing", "teaser": "Builds a complete communication plan for change projects from audiences, core messages and timeline, including a cascade and honest FAQ.", "domaene": "Menschen & Organisation", "itemIcon": "refresh-cw" }, { "slug": "feedback-muster", "category": "skill", "name": "The Feedback Framework", "teaser": "The Feedback Framework turns an observation into feedback using established methods such as SBI, feedforward or radical candor, complete with phrasing variants and a full conversation guide.", "domaene": "Menschen & Organisation", "itemIcon": "message-square-quote" }, { "slug": "kunden-sync-briefing", "category": "skill", "name": "The Customer Sync Briefing", "teaser": "Prepares your recurring customer sync by consolidating open action items, checking project status, and delivering a compact agenda with prepared answers to expected customer questions.", "domaene": "Meetings & Protokolle", "itemIcon": "handshake" }, { "slug": "meeting-planer", "category": "assistent", "name": "The Meeting Planner", "teaser": "The Meeting Planner turns a company name, contact person and offer into a client-meeting briefing that reads in fifteen minutes and leaves you fully prepared.", "domaene": "Vertrieb & Outreach", "itemIcon": "calendar-check" }, { "slug": "linear", "category": "tool", "name": "Linear", "teaser": "Issue tracking and planning tool for software teams that organizes work into cycles, initiatives and roadmaps, automatically routes customer feedback into prioritized issues, and connects to coding tools through an MCP server and its own AI agents.", "domaene": "Betrieb & Projektmanagement", "logoFile": "linear.svg", "logoEinzug": 0.78 } ] }