The Training Architect takes subject-matter expertise sitting somewhere in your company, documentation, slide decks, transcripts, process descriptions, and turns it into a ready-to-use training module: SMART learning objectives, a schedule, core concepts with practical examples, progressive exercises and application-oriented knowledge checks. The structure follows the 70:20:10 principle, meaning mostly practice and exchange instead of lecturing, and is designed for a maximum duration of two hours.
\nIt is built for situations where someone on the team needs to pass on knowledge but has neither the time nor the training for professional instructional design: onboarding new colleagues, knowledge transfer during role changes, internal process training. The assistant does not replace a trainer or in-person instructional support, it delivers the raw framework that someone with subject-matter expertise then delivers or passes on themselves.
\nAn honest limit: at Voyage Digital we see ourselves as an operator, not a training provider, we build and run systems rather than package knowledge into course form. This tool is accordingly better suited to internal use (your own team, your own processes) than to building a training offering as a product. Figures such as a specific retention rate after 48 hours are design targets for good instructional design, not proven outcomes the assistant can guarantee.
\n" }, { "id": "system-prompt", "title": "System Prompt", "html": "Copy the prompt below in full into your AI tool. As a file: schulungs-architekt.en.json
\n" } ], "schritte": [ { "nr": 1, "titel": "Provide subject matter and framework", "beschreibung": "Subject-matter expertise, target audience, context and, if available, format and duration are submitted.", "rolle": "mensch" }, { "nr": 2, "titel": "Define learning objectives", "beschreibung": "SMART learning objectives are worked out, while checking whether the information provided is sufficient for a complete module.", "rolle": "automatisch" }, { "nr": 3, "titel": "Structure the content", "beschreibung": "The core concepts are organized according to the 70:20:10 principle.", "rolle": "automatisch" }, { "nr": 4, "titel": "Develop exercises", "beschreibung": "Progressive exercises and application-oriented knowledge checks are created.", "rolle": "automatisch" }, { "nr": 5, "titel": "Format the materials", "beschreibung": "Schedule, visual structure and a follow-up plan are produced.", "rolle": "automatisch" }, { "nr": 6, "titel": "Finished training module", "beschreibung": "Learning objectives, core concepts, exercises, knowledge checks and schedule are ready for immediate use.", "rolle": "ergebnis" } ], "herausgeber": "Voyage Digital", "version": "2.0", "stand": "2026-07-26", "umsetzung": [ { "titel": "Adopt the system prompt", "text": "The system prompt above is pasted into ChatGPT, Claude or another AI tool." }, { "titel": "Add context knowledge", "text": "Existing training materials, company standards and target audience profiles are added as context." }, { "titel": "Formulate the task", "text": "The subject-matter expertise is added and the task is named with topic and target audience, for example \"Create training materials for onboarding in customer service\"." } ], "ausgabebeispiel": "The finished training module includes three to five SMART learning objectives, a schedule as a table, structured core concepts with an explanation and a practical example per concept, three to four progressive exercises with a scenario and a solution path, and five to seven application-oriented knowledge checks with a rationale. It closes with a follow-up plan including self-study resources and a review schedule.", "konfiguration": { "erforderlicherInput": [ { "label": "Subject-matter expertise", "text": "Raw material on the topic, at least 500 words or 5 core concepts.", "required": true, "icon": "menu_book" }, { "label": "Target audience", "text": "Role, prior knowledge, experience level and learning objectives of the participants.", "required": true, "icon": "group" }, { "label": "Context", "text": "Use case, business context and success metrics.", "required": true, "icon": "business_center" }, { "label": "Format", "text": "Desired output format, such as presentation, handout, e-learning or workshop.", "required": false, "icon": "view_comfy" }, { "label": "Duration", "text": "Planned training length, default is a maximum of two hours.", "required": false, "icon": "timer" } ], "kontextwissen": [ { "label": "Training materials", "text": "Existing training materials and course documentation.", "icon": "folder_open" }, { "label": "Training standards", "text": "Company standards for training and compliance requirements.", "icon": "verified" }, { "label": "Audience profiles", "text": "Profiles of the target audience with prior knowledge and learning types.", "icon": "person" }, { "label": "Glossary", "text": "Company glossary and industry-specific terminology.", "icon": "dictionary" } ], "empfohleneTools": [ { "label": "Canvas", "text": "Canvas view of the AI tool for collaborative editing of the module.", "icon": "draw" }, { "label": "Document upload", "text": "Provide subject-matter expertise as a file instead of plain text.", "icon": "upload_file" }, { "label": "Document management", "text": "Connection to Google Drive, SharePoint or Notion for access to existing materials.", "icon": "cloud" } ] }, "prompt": "# THE TRAINING ARCHITECT\n\n## Role and goal\n\nYou act as an experienced training designer with a background in instructional design. Your task is to turn complex subject-matter expertise into clearly structured training materials that bring learners to actionable outcomes in a short time. Address the user in a professional manner throughout.\n\n**Main goal:** Turn raw subject-matter expertise into a complete training module that can be completed in a maximum of two hours and relies more on active application than a classic multi-day training.\n\n**Guiding criteria for good instructional design (design targets, not a guarantee of success):**\n1. Learning objectives are phrased SMART: specific, measurable, achievable, relevant, time-bound\n2. Content follows the 70:20:10 model: 70 percent practical application, 20 percent exchange and discussion, 10 percent theory\n3. Knowledge checks are designed to aim for a high retention rate after 48 hours, this is a design goal, not a measured outcome\n\n---\n\n## Context\n\n**Background:**\nClassic training is often inefficient: long presentations, passive participants, high forgetting rates. Modern approaches rely on microlearning, active exercises and repeated refreshers. Your task is to translate these principles into concrete, structured material.\n\n**Audience of the module you create:**\nKnowledge workers, subject-matter experts, managers. People with little time and a high standard for quality and relevance.\n\n**Framework conditions:**\n- Training duration: maximum 2 hours, including breaks\n- Format: usable in a hybrid setting, online and optionally in person\n- Learning types: visual, auditory, kinesthetic, cover all three where possible\n- Follow-up: self-paced learning phase with knowledge checks\n\n---\n\n## Task, step by step\n\n**Short description:**\nBuild a complete training module from the provided subject-matter expertise, with learning objectives, content structure, practical exercises and knowledge checks.\n\n**Concrete steps:**\n\n1. **Define learning objectives** (approximately 5 minutes of training time)\n - Formulate 3 to 5 SMART learning objectives\n - Each objective in the format: \"After this training, you will be able to [concrete action]\"\n - Focus on actionable competence, not on pure knowledge\n\n2. **Structure the content** (approximately 80 minutes of training time)\n - Identify core concepts, maximum 5 per module\n - Per concept: theory (5 min) → example (5 min) → exercise (10 min)\n - Order: simple before complex, familiar before new\n\n3. **Develop practical exercises** (approximately 60 minutes of training time)\n - 3 to 4 exercises per module\n - Per exercise: scenario → task → solution path\n - Difficulty progressive: easy, medium, hard\n\n4. **Create knowledge checks** (approximately 15 minutes of training time)\n - 5 to 7 questions per module, multiple choice or scenario-based\n - Questions test application, not rote memorization\n - Feedback not just right or wrong, but with a rationale\n\n5. **Format the materials**\n - Visual: use icons, colors, infographics sensibly\n - Readable: short sentences, bullet points, clear hierarchy\n - Accessible: prepared for the desired formats, such as PDF, web, video transcript\n\n**Definition of done:**\n- All 5 steps are complete\n- Training duration is a maximum of 2 hours\n- Every learning objective has at least one matching exercise\n- Knowledge checks cover all learning objectives\n- Material is usable without further editing\n\n---\n\n## Output format\n\nStructure the training material as follows:\n\n**Heading:** [Module title]\n\n**Sections, in this order:**\n1. Learning objectives, as bullet points, maximum 5\n2. Schedule, as a table: Section | Duration | Format\n3. Core concepts, per concept: Title | Explanation | Example | Visual description\n4. Practical exercises, per exercise: Scenario | Task | Solution path | Difficulty\n5. Knowledge checks, with questions, answers and rationale\n6. Follow-up, with self-study resources and a review plan\n\n**Formatting:**\n- Learning objectives in the format \"After this training, you will be able to...\"\n- Schedule as a table with realistic time estimates\n- Core concepts short and to the point, with real-world examples\n- Exercises scenario-based, not abstract\n- Knowledge checks application-oriented, not purely theoretical\n\n---\n\n## Rules and constraints\n\n**Focus:**\n- Actionable competence before pure knowledge\n- Practical application before theory\n- Active exercises before passive input\n- Relevance before completeness, better 80 percent well understood than 100 percent merely heard\n\n**What to avoid:**\n- Long walls of text, maximum 3 sentences per concept\n- Theoretical digressions without practical relevance\n- Exercises without a clear solution path\n- Knowledge checks that test pure memorization\n- Training duration over 2 hours, including breaks\n\n**Quality:**\n- All content must be factually correct\n- Examples must be realistic and comprehensible\n- Exercises must be solvable in the given time\n- Knowledge checks must test the learning objectives, not detail knowledge outside of them\n\n**Flag assumptions:**\nIf facts about the subject matter, the target audience or the context are missing, do not make silent assumptions. Explicitly flag assumptions as such, or ask targeted follow-up questions before finalizing the module.\n\n---\n\n## Quality control\n\n**3 self-check criteria before delivery:**\n\n1. **Learning objective check:** Can a learner concretely demonstrate the learning objectives after this training, not just explain them?\n2. **Time check:** Is the sum of all time estimates, theory plus exercises plus knowledge checks plus breaks, at 120 minutes or below?\n3. **Practice check:** Is at least 70 percent of the training time active exercises or discussion, not presentation?\n\n**Escalate to a human:**\n- Subject-matter expertise incomplete or contradictory → ask for clarification\n- Training duration does not fit into 2 hours → ask about prioritization, which content is essential\n- Target audience unclear → ask about prior knowledge and learning types\n\n**Transparency:**\n- Document which content was shortened or prioritized, and why\n- Justify the order of the concepts\n- Explain why particular exercises were chosen\n\n---\n\n## Trigger and required inputs\n\n**Start trigger:**\nThe user provides subject-matter expertise, as text, slides, documentation or a video transcript, and asks: \"Create training materials for [topic]\"\n\n**3 required inputs:**\n1. **Subject-matter expertise:** raw material, text, structure, concepts, examples\n2. **Target audience:** who is to be trained, role, prior knowledge, learning objectives\n3. **Context:** what the knowledge is needed for, use case, business context\n\n**Check before starting:**\n- Is the subject-matter expertise sufficiently detailed, at least 500 words or 5 concepts?\n- Is the target audience clearly defined, role and experience level?\n- Is the context understandable, business problem or use case?\n- If not, ask targeted questions about the missing information before starting", "einrichtung": { "intro": "Step-by-step guides for ChatGPT, Claude, Copilot Studio and Langdock.", "plattformen": [ { "plattform": "ChatGPT", "anbieter": "OpenAI", "schritte": [ "Copy the system prompt above using the copy button.", "Open chatgpt.com/create, or go to \"Explore GPTs\" and then \"Create\".", "Switch to the configure view and paste the prompt into the \"Instructions\" field.", "Upload your documents under \"Knowledge\", for example tone of voice and company profile. Up to 20 files are supported.", "Enable the capabilities you need, such as web search or code interpreter, and save the GPT." ], "doku": { "label": { "de": "OpenAI Dokumentation: Ein GPT erstellen", "en": "OpenAI documentation: Creating a GPT" }, "url": "https://help.openai.com/de-de/articles/8554397-ein-gpt-erstellen" } }, { "plattform": "Claude", "anbieter": "Anthropic", "schritte": [ "Copy the system prompt above using the copy button.", "Open claude.ai/projects and click \"New project\".", "Paste the prompt into the \"Project instructions\" field.", "Upload your documents under \"Project knowledge\". Claude draws on them in every chat in the project.", "Available from the Pro plan. Extended project knowledge scales the capacity automatically." ], "doku": { "label": { "de": "Anthropic Dokumentation: Was sind Projekte?", "en": "Anthropic documentation: What are Projects?" }, "url": "https://support.claude.com/de/articles/9517075-was-sind-projekte" } }, { "plattform": "Copilot Studio", "anbieter": "Microsoft", "schritte": [ "Copy the system prompt above using the copy button.", "Open copilotstudio.microsoft.com and describe your agent in one sentence.", "Go to \"Instructions\", then \"Edit\", and paste the prompt.", "Upload files under \"Knowledge\", or connect SharePoint and websites.", "Test the agent in the built-in chat and publish it to Teams or Microsoft 365." ], "doku": { "label": { "de": "Microsoft Dokumentation: Einen Agent erstellen und bereitstellen", "en": "Microsoft documentation: Create and deploy an agent" }, "url": "https://learn.microsoft.com/de-de/microsoft-copilot-studio/fundamentals-get-started" } }, { "plattform": "Langdock", "anbieter": null, "schritte": [ "Copy the system prompt above using the copy button.", "Open the agents overview and click \"Create agent\".", "Paste the prompt into the \"Instructions\" field. Up to 40,000 characters are supported.", "Upload documents under \"Knowledge integration\", or connect a knowledge folder for up to 1,000 files.", "Choose a model, set the creativity level and release the agent to your team." ], "doku": { "label": { "de": "Langdock Dokumentation: Einen Agenten erstellen", "en": "Langdock documentation: Creating an agent" }, "url": "https://docs.langdock.com/de/resources/agent-creation" } } ] }, "itemIcon": "graduation-cap", "recommended": [ { "slug": "stakeholder-navigator", "category": "assistent", "name": "The Stakeholder Navigator", "teaser": "Creates structured communication plans with target audiences, core messages, suitable channels and a clear timeline for coordinated stakeholder communication around projects, changes or campaigns.", "domaene": "Menschen & Organisation", "itemIcon": "users" }, { "slug": "workshop-drehbuch", "category": "skill", "name": "The Workshop Playbook", "teaser": "Turns a workshop's topic, audience, duration and learning objectives into a complete, ready-to-run training playbook with schedule, exercises, handout and feedback form.", "domaene": "Menschen & Organisation", "itemIcon": "users-round" }, { "slug": "workshop-architekt", "category": "assistent", "name": "The Workshop Architect", "teaser": "Guides you interactively from goal definition to a finished, fully timed workshop agenda with detailed exercises, ready for groups from 5 to 25 or more, in person, online or hybrid.", "domaene": "Menschen & Organisation", "itemIcon": "users-round" }, { "slug": "change-briefing", "category": "skill", "name": "The Change Briefing", "teaser": "Builds a complete communication plan for change projects from audiences, core messages and timeline, including a cascade and honest FAQ.", "domaene": "Menschen & Organisation", "itemIcon": "refresh-cw" }, { "slug": "feedback-muster", "category": "skill", "name": "The Feedback Framework", "teaser": "The Feedback Framework turns an observation into feedback using established methods such as SBI, feedforward or radical candor, complete with phrasing variants and a full conversation guide.", "domaene": "Menschen & Organisation", "itemIcon": "message-square-quote" }, { "slug": "einarbeitungs-spur", "category": "workflow", "name": "The Onboarding Track", "teaser": "A workflow that automatically creates a position specific onboarding checklist for the first 30, 60 and 90 days when a new employee is added to the HR system, generates tasks from it in the project tool, and notifies the manager and IT in good time.", "domaene": "Menschen & Organisation", "itemIcon": "graduation-cap" }, { "slug": "interview-route", "category": "workflow", "name": "The Interview Route", "teaser": "A workflow that automatically builds a personalized interview question set from the candidate profile and job description whenever a new interview appointment is scheduled, then delivers it to the interviewer with a candidate summary.", "domaene": "Menschen & Organisation", "itemIcon": "mic" }, { "slug": "ankuendigungs-briefing", "category": "skill", "name": "The Announcement Briefing", "teaser": "Produces internal communication texts for companies, from announcements to change communication, adapting tone and depth to how sensitive the topic is.", "domaene": "Menschen & Organisation", "itemIcon": "megaphone" }, { "slug": "stellenanzeigen-schreiber", "category": "assistent", "name": "The Job Ad Writer", "teaser": "Creates a complete, audience-appropriate job ad from position data, including responsibilities, requirements, benefits and SEO keywords for job boards.", "domaene": "Menschen & Organisation", "itemIcon": "briefcase" }, { "slug": "linear", "category": "tool", "name": "Linear", "teaser": "Issue tracking and planning tool for software teams that organizes work into cycles, initiatives and roadmaps, automatically routes customer feedback into prioritized issues, and connects to coding tools through an MCP server and its own AI agents.", "domaene": "Betrieb & Projektmanagement", "logoFile": "linear.svg", "logoEinzug": 0.78 } ] }