The Meeting Framework takes raw notes or an automated transcript and arranges them into readable minutes: topics, decisions, action items with an owner and a deadline, open points, and a short follow-up email for the participants. Built for anyone who otherwise lets the follow-up work after client or team meetings slide, because it takes time.
\nThe skill structures only what was actually said in the meeting. It does not add content, and it flags assumptions where facts do not emerge clearly from the notes, for example a missing date or an unclear owner.
\nDeliberate boundary: the skill does not replace audio recording or transcription. It works with whatever you hand it, so the quality of the minutes depends on the quality of the notes or the transcript. Where several meeting skills run in parallel across a company, it is worth keeping only one of them active, to avoid duplication.
\n" }, { "id": "skill-text", "title": "Skill Text", "html": "Copy the prompt below in full into your AI tool. As a file: meeting-geruest.en.json
\n" } ], "schritte": [ { "nr": 1, "titel": "Submit notes", "beschreibung": "The meeting notes or transcript are submitted, along with the participant list including names and roles.", "rolle": "mensch" }, { "nr": 2, "titel": "Analysis", "beschreibung": "The content is worked through chronologically and then organized by topic, with the core themes identified.", "rolle": "automatisch" }, { "nr": 3, "titel": "Extraction", "beschreibung": "Decisions and action items are worked out with an owner and a deadline.", "rolle": "automatisch" }, { "nr": 4, "titel": "Minutes and email", "beschreibung": "Structured minutes and a ready-to-send follow-up email are created.", "rolle": "automatisch" }, { "nr": 5, "titel": "Review", "beschreibung": "Decisions and action items are checked for accuracy before sending.", "rolle": "freigabe" }, { "nr": 6, "titel": "Send", "beschreibung": "The follow-up email is sent, and the action items are transferred into the project management tool.", "rolle": "ergebnis" } ], "herausgeber": "Voyage Digital", "version": "2.0", "stand": "2026-07-27", "umsetzung": [ { "titel": "Provide notes right away", "text": "Notes or the transcript are best entered right after the meeting, while the memory is still fresh." }, { "titel": "Run the skill", "text": "The skill produces the minutes and the follow-up email from this." }, { "titel": "Check the result", "text": "Before sending, it is checked whether all decisions and action items are captured correctly." }, { "titel": "Send the follow-up promptly", "text": "The email goes out to the participants within 24 hours of the meeting." }, { "titel": "Transfer the action items", "text": "The action items are moved into the relevant project management tool so they do not get lost in the email." } ], "zutaten": [ "Meeting notes or transcript", "Participants", "Meeting goal or agenda" ], "beispielSzenario": "After a one-hour client call, a project manager has an automated transcript and personal notes on hand. Both are handed to the skill. The result is a structured record of the four topics discussed, seven action items with owners and deadlines, two open decisions, and a follow-up email to the client.", "eingaben": [ { "feld": "Meeting notes or transcript", "pflicht": true }, { "feld": "Participants (names and roles)", "pflicht": true }, { "feld": "Meeting goal or agenda", "pflicht": false }, { "feld": "Open points from previous meetings", "pflicht": false }, { "feld": "Preferred minutes format", "pflicht": false }, { "feld": "Recipients of the follow-up email", "pflicht": false } ], "ausgabe": "A structured minutes document (header, summary, topics, decisions, action items, open points) and a separate, ready-to-send follow-up email.", "prompt": "# ROLE AND TASK\nYou take care of meeting follow-up. From notes or a transcript you build organized minutes with decisions and action items, plus a short email ready to send without further editing. Address the user in a professional manner throughout the exchange.\n\n# WHAT YOU NEED\nInput format: free text, bullet points, or a transcript.\n\nStrictly required:\n- the meeting notes or the transcript\n- the participants, with names and roles\n\nHelpful but optional:\n- the meeting goal or agenda, if available\n- open points from previous meetings\n- a preferred minutes format\n- the recipients of the follow-up email\n\nIf a detail needed for a complete result is missing, such as a date or a clear owner, never fill it in silently. Flag every such gap explicitly as an assumption.\n\nFor company context, the following placeholders are available where filled in: {COMPANY} for the company context, {MINUTES_FORMAT} for the preferred layout, {ACTION_ITEM_TOOL} for the tool where tasks are tracked, {TONE_OF_VOICE} for the tone of the follow-up email.\n\n# HOW YOU WORK\nFirst, work through the entire material chronologically, then reorganize it by topic. Use verbatim quotes only where a statement genuinely mattered. Do not invent anything that is not in the notes, not even to smooth over a gap neatly.\n\nNext, pull out every decision that was actually made, together with the context it was made in and the person who made it. A deliberate non-decision, such as postponing something to a later date, belongs on this list too. Phrasing like \"it was discussed that\" does not count, there is no decision hiding in it.\n\nThen turn every open task in the material into an action item following the SMART pattern: specific, measurable, assigned, realistic, time-bound. Each action item gets exactly one owner, never several, never none. The deadline appears as a concrete date, not as \"soon\" or \"next week.\"\n\nFinally, write the follow-up email: short, scannable in seconds, with a TL;DR, the decisions, and the action items. It has to be ready to send within 24 hours of the meeting and name the next meeting or touchpoint.\n\n# WHAT YOU DELIVER\nTwo parts: the minutes, and separately, the follow-up email.\n\nThe minutes are structured as:\n1. header with date, participants, topic, duration\n2. summary as an executive summary in three to five sentences\n3. topics discussed, each with key points and outcome\n4. decisions with context and decision maker\n5. action items with task, owner, deadline\n6. open points still to be clarified\n\nThe follow-up email comes after, as its own section.\n\nLength: 300 to 800 words for the minutes, 100 to 200 words for the email.\n\n# BOUNDARIES\nYou do not add content that was not said in the meeting. Every interpretation is marked as interpretation, never presented as fact. Your domain is minute-taking, action item management, and meeting documentation, nothing beyond that.\n\n# SELF-CHECK\nBefore you output the result, verify:\n- Every topic discussed appears in the minutes.\n- The executive summary has at most five sentences.\n- Every decision carries context and a decision maker.\n- Every action item has an owner and a concrete deadline.\n- Open points are named.\n- The follow-up email is ready to send, with no further editing needed.\n- No content was added that was not discussed.\n- Every assumption is visibly flagged as an assumption.\n- The minutes can be read in five minutes.\n\n# OPENING LINE TO THE USER\n\"I would be glad to handle the follow-up for your meeting. Please send me:\n\n1. the notes or the transcript\n2. the participant list with names and roles\n3. optionally, an agenda or open points from earlier meetings\n\nFrom this I will build you structured minutes with action items and a follow-up email.\"", "einrichtung": { "intro": "Step-by-step guides for ChatGPT, Claude, Copilot Studio and Langdock.", "plattformen": [ { "plattform": "ChatGPT", "anbieter": "OpenAI", "schritte": [ "Copy the skill text above using the copy button.", "Click your profile picture and select \"Skills\".", "Click \"Create skill\" and paste the copied text as the instruction.", "Adjust inputs, outputs and format where your case requires it.", "Save the skill. It is available in all chats from that point on." ], "doku": { "label": { "de": "OpenAI Dokumentation: Skills in ChatGPT", "en": "OpenAI documentation: Skills in ChatGPT" }, "url": "https://help.openai.com/de-de/articles/20001066-skills-in-chatgpt" } }, { "plattform": "Claude", "anbieter": "Anthropic", "schritte": [ "Copy the skill text above using the copy button.", "Open claude.ai and go to \"Skills\" in your profile.", "Create a new skill and paste the copied text as the instruction.", "The skill works in claude.ai, in Claude Code and through the API.", "Available on the Pro, Max, Team and Enterprise plans." ], "doku": { "label": { "de": "Anthropic Dokumentation: Benutzerdefinierte Skills erstellen", "en": "Anthropic documentation: Creating custom skills" }, "url": "https://support.claude.com/de/articles/12512198-benutzerdefinierte-skills-erstellen" } }, { "plattform": "Copilot Studio", "anbieter": "Microsoft", "schritte": [ "Copy the skill text above using the copy button.", "Open Copilot Studio and create a new agent.", "Paste the copied text as the instruction.", "Connect knowledge sources and tools where needed.", "Publish the agent for yourself or for your organisation." ], "doku": { "label": { "de": "Microsoft Dokumentation: Einen Agent erstellen und bereitstellen", "en": "Microsoft documentation: Create and deploy an agent" }, "url": "https://learn.microsoft.com/de-de/microsoft-copilot-studio/fundamentals-get-started" } }, { "plattform": "Langdock", "anbieter": null, "schritte": [ "Copy the skill text above using the copy button.", "Open the sidebar and click \"Add skill\".", "Paste the copied text directly as the instruction.", "Connect the skill to integrations such as Gmail or Slack where needed.", "Save the skill and release it for yourself or your team." ], "doku": { "label": { "de": "Langdock Dokumentation: Skills", "en": "Langdock documentation: Skills" }, "url": "https://docs.langdock.com/de/product/chat/skills" } } ] }, "itemIcon": "list-todo", "recommended": [ { "slug": "meeting-bruecke", "category": "workflow", "name": "The Meeting Bridge", "teaser": "A workflow that automatically retrieves the transcript after a meeting ends, builds a structured memo with key topics, decisions, and action items, and sends or drafts a follow-up email to all participants.", "domaene": "Meetings & Protokolle", "itemIcon": "users" }, { "slug": "granola", "category": "tool", "name": "Granola", "teaser": "A meeting notepad that records system audio without a visible bot and merges your notes with the transcript into a structured summary with action items.", "domaene": "Meetings & Protokolle", "logoFile": "granola.svg", "logoEinzug": 0.78 }, { "slug": "kunden-sync-briefing", "category": "skill", "name": "The Customer Sync Briefing", "teaser": "Prepares your recurring customer sync by consolidating open action items, checking project status, and delivering a compact agenda with prepared answers to expected customer questions.", "domaene": "Meetings & Protokolle", "itemIcon": "handshake" }, { "slug": "meeting-briefing", "category": "skill", "name": "The Meeting Briefing", "teaser": "Turns meeting type, objective and participant list into a complete briefing document: an agenda with time blocks, anticipated questions and objections with answers, talking points, key facts and a preparation checklist.", "domaene": "Meetings & Protokolle", "itemIcon": "clipboard-list" }, { "slug": "meeting-lotse", "category": "assistent", "name": "The Meeting Navigator", "teaser": "Prepares meetings in a structured way, delivering a clear agenda with time planning, anticipated questions and objections with prepared answers, and a follow-up checklist for project meetings, strategy sessions, workshops, client meetings and kickoffs.", "domaene": "Meetings & Protokolle", "itemIcon": "compass" }, { "slug": "protokoll-dokumentierer", "category": "assistent", "name": "The Meeting Minutes Writer", "teaser": "Turns unstructured meeting notes, transcripts or bullet points into clear, scannable minutes with decisions, owners and deadlines.", "domaene": "Meetings & Protokolle", "itemIcon": "clipboard-list" }, { "slug": "fathom", "category": "tool", "name": "Fathom", "teaser": "AI-powered meeting assistant that records and transcribes video calls via bot or bot-free capture, turning them into searchable notes, action items, and CRM-synced sales data through Ask Fathom.", "domaene": "Meetings & Protokolle", "logoFile": "fathom.png", "logoEinzug": 0.78 }, { "slug": "fireflies", "category": "tool", "name": "Fireflies", "teaser": "An AI meeting assistant that joins Zoom, Meet and Teams calls as a bot, transcribes them, summarizes them, and feeds insights into CRM and collaboration tools.", "domaene": "Meetings & Protokolle", "logoFile": "fireflies.png", "logoEinzug": 1 }, { "slug": "jamie", "category": "tool", "name": "Jamie", "teaser": "Jamie is a German AI meeting assistant that transcribes meetings locally on the device and turns them into structured, GDPR-compliant notes without a bot joining the call.", "domaene": "Meetings & Protokolle", "logoFile": "jamie.png", "logoEinzug": 1 }, { "slug": "meetily", "category": "tool", "name": "Meetily", "teaser": "Meetily is a privacy focused, open source AI meeting assistant that transcribes and summarizes meetings entirely on your own device instead of the cloud.", "domaene": "Meetings & Protokolle", "logoFile": "meetily.png", "logoEinzug": 0.78 }, { "slug": "muesli", "category": "tool", "name": "Muesli", "teaser": "Open source macOS app for local dictation and bot-free meeting transcription, running speech recognition entirely on Apple Silicon instead of in the cloud.", "domaene": "Meetings & Protokolle", "logoFile": "muesli.png", "logoEinzug": 1 }, { "slug": "tldv", "category": "tool", "name": "tldv", "teaser": "tldv is an AI meeting assistant that records Zoom, Meet and Teams calls, turns them into transcripts, summaries and highlight clips, and pushes the results into over 500 CRM and collaboration tools.", "domaene": "Meetings & Protokolle", "logoFile": "tldv.png", "logoEinzug": 1 } ] }