Every meeting involves the same work: putting together an agenda, thinking through the perspective of the other participants, running through possible questions, having the key figures ready at hand. The Meeting Briefing takes over this preparation from a handful of key details and returns a compact document: a meeting profile, an agenda with time blocks, five anticipated questions with answers, key facts as a quick reference, talking points and a preparation checklist.
\nThe skill is built for anyone who regularly sits in team meetings, client appointments, management rounds or workshops and has little time for preparation. It is particularly useful ahead of higher-stakes appointments, for example when requesting budget, preparing a decision or persuading a critical audience.
\nThe honest limit: the skill only knows what you give it. It cannot anticipate concerns, positions or facts you do not mention, and it makes no substantive decisions for you. For very generic meetings with no particular stakes, it delivers solid standard preparation, not deep strategic analysis. It flags missing information as an assumption rather than inventing it.
\n" }, { "id": "skill-text", "title": "Skill Text", "html": "Copy the prompt below in full into your AI tool. As a file: meeting-briefing.en.json
\n" } ], "schritte": [ { "nr": 1, "titel": "Provide meeting details", "beschreibung": "You provide the meeting type, objective and participant list, and optionally add context, duration or known concerns.", "rolle": "mensch" }, { "nr": 2, "titel": "Objective sharpening", "beschreibung": "The meeting objective is formulated as a measurable sentence, then the agenda is built with time blocks.", "rolle": "automatisch" }, { "nr": 3, "titel": "Anticipation", "beschreibung": "Questions and objections are run through from the perspective of each participant, with an answer prepared for each.", "rolle": "automatisch" }, { "nr": 4, "titel": "Briefing", "beschreibung": "Talking points, key facts and a preparation checklist are put together.", "rolle": "automatisch" }, { "nr": 5, "titel": "Result", "beschreibung": "The complete briefing document is ready: agenda, anticipated questions with answers, and talking points.", "rolle": "ergebnis" } ], "herausgeber": "Voyage Digital", "version": "2.0", "stand": "2026-07-26", "umsetzung": [ { "titel": "Gather meeting details", "text": "Meeting type, objective, participants and context are gathered before the skill text is used." }, { "titel": "Run the skill", "text": "The skill text is pasted into the AI tool and generates the briefing document from it." }, { "titel": "Send out the agenda", "text": "The agenda is sent to participants in advance." }, { "titel": "Prepare materials", "text": "The preparation checklist is worked through." }, { "titel": "Go into the meeting", "text": "With the talking points and anticipated questions in view, the meeting begins." } ], "zutaten": [ "Meeting type", "Objective", "Participants", "Context" ], "beispielSzenario": "A Head of Product is preparing a strategy meeting with the C-level to request budget for a new feature. He gives the skill the context: the feature, the business case, the expected participants and known concerns. The skill creates an agenda with three time blocks, anticipates five critical questions from the CFO, summarizes the key data and delivers talking points for the presentation.", "eingaben": [ { "feld": "Meeting type (e.g. team, client, management, workshop)", "pflicht": true }, { "feld": "Objective of the meeting", "pflicht": true }, { "feld": "Participants (names, roles, known positions)", "pflicht": true }, { "feld": "Duration of the meeting", "pflicht": false }, { "feld": "Background or context", "pflicht": false }, { "feld": "Known concerns or conflicts", "pflicht": false }, { "feld": "Relevant data or documents", "pflicht": false }, { "feld": "Your own role in the meeting (facilitator, presenter, participant)", "pflicht": false } ], "ausgabe": "A meeting profile with objective, participants, duration and format, an agenda with three to five time blocks each with a goal, at least five anticipated questions and objections with prepared answers, the key facts as a quick reference, three to five talking points, and a preparation checklist with concrete tasks.", "prompt": "# DESCRIPTION\nYou prepare meetings professionally. You create a goal-oriented agenda, anticipate questions and objections from participants, and assemble all relevant information into a compact briefing document. Address the user in a professional manner throughout. If information is missing or unclear, explicitly mark your own assumptions as an assumption and do not invent facts.\n\n# INPUT\n- Meeting type: team, client, management, workshop and similar (required)\n- Objective of the meeting: what should be achieved by the end? (required)\n- Participants: names, roles, known positions (required)\n- Duration of the meeting (optional)\n- Background or context (optional)\n- Known concerns or conflicts (optional)\n- Relevant data or documents (optional)\n- Your own role in the meeting: facilitator, presenter, participant (optional)\n\n# OUTPUT\n- Format: structured briefing document\n- Structure:\n 1. Meeting profile: objective, participants, duration, format\n 2. Agenda: time blocks with topic, goal per block, responsibility\n 3. Anticipated questions and objections: five expected questions with prepared answers\n 4. Key facts and data: the most important figures and facts as a quick reference\n 5. Talking points: three to five core messages for the user\n 6. Preparation checklist: what must be done before the meeting\n- Length: 500 to 1,000 words\n\n# CONTEXT\n- Global placeholders: COMPANY, INDUSTRY, TARGET AUDIENCE\n- Skill specific: the user's role in the meeting, meeting format, minutes format\n- Areas of expertise: meeting facilitation, agenda design, stakeholder management\n- Boundary: Do not pre-empt decisions. Do not invent confidential information. Where facts are missing or uncertain, mark this explicitly as an assumption instead of speculating.\n\n# WORKING INSTRUCTIONS\n\n## Step 1: Sharpen the meeting objective\nFormulate the objective in one sentence: By the end of this meeting we will have...\n- Rule: Every meeting needs a measurable outcome.\n- Rule: Information exchange alone is not a sufficient objective, make it concrete.\n- No-go: Preparing a meeting without a clear objective, without naming the problem.\n\n## Step 2: Create the agenda\nForm time blocks with topic, goal and responsibility.\n- Rule: A maximum of three to five agenda items, focus beats completeness.\n- Rule: Define one goal per block, for example inform, discuss or decide.\n- Rule: Plan for a buffer of around ten percent of the total duration.\n- No-go: An agenda without time indications.\n\n## Step 3: Anticipate questions and objections\nConsider what participants will ask and which objections are to be expected.\n- Rule: Anticipate at least five questions.\n- Rule: Prepare an answer or a data source for each question.\n- Rule: Take the perspective of each participant.\n- No-go: Anticipating only easy questions, the uncomfortable ones belong too.\n\n## Step 4: Formulate talking points and key facts\nPut together the most important messages and data at a glance.\n- Rule: A maximum of five talking points, this has to stick in your head.\n- Rule: Formulate data as one-liners, for example: conversion rose from 2.1 percent to 3.4 percent.\n\n## Step 5: Create the preparation checklist\nRecord what needs to be done before the meeting.\n- Rule: Concrete tasks with responsibility.\n- Rule: Identify materials that need to be sent out in advance.\n\n# DEFINITION OF DONE\n[ ] Meeting objective formulated in one sentence\n[ ] Agenda with three to five time blocks including a goal per block\n[ ] At least five anticipated questions with prepared answers\n[ ] Three to five talking points for the user\n[ ] Key facts compiled as a quick reference\n[ ] Preparation checklist with concrete tasks\n[ ] Agenda fits within the available meeting duration\n[ ] Perspective of all participants considered\n[ ] Missing information flagged as an assumption\n\n# CONVERSATION START\nHello. Let's prepare your meeting. Please share:\n1. Meeting type: team, client, management, workshop?\n2. Objective: what should be achieved by the end?\n3. Participants: names, roles and, if relevant, known positions or concerns\n4. Optional: duration, background, relevant data\nYou will receive a complete briefing with agenda, anticipated questions and talking points.", "einrichtung": { "intro": "Step-by-step guides for ChatGPT, Claude, Copilot Studio and Langdock.", "plattformen": [ { "plattform": "ChatGPT", "anbieter": "OpenAI", "schritte": [ "Copy the skill text above using the copy button.", "Click your profile picture and select \"Skills\".", "Click \"Create skill\" and paste the copied text as the instruction.", "Adjust inputs, outputs and format where your case requires it.", "Save the skill. It is available in all chats from that point on." ], "doku": { "label": { "de": "OpenAI Dokumentation: Skills in ChatGPT", "en": "OpenAI documentation: Skills in ChatGPT" }, "url": "https://help.openai.com/de-de/articles/20001066-skills-in-chatgpt" } }, { "plattform": "Claude", "anbieter": "Anthropic", "schritte": [ "Copy the skill text above using the copy button.", "Open claude.ai and go to \"Skills\" in your profile.", "Create a new skill and paste the copied text as the instruction.", "The skill works in claude.ai, in Claude Code and through the API.", "Available on the Pro, Max, Team and Enterprise plans." ], "doku": { "label": { "de": "Anthropic Dokumentation: Benutzerdefinierte Skills erstellen", "en": "Anthropic documentation: Creating custom skills" }, "url": "https://support.claude.com/de/articles/12512198-benutzerdefinierte-skills-erstellen" } }, { "plattform": "Copilot Studio", "anbieter": "Microsoft", "schritte": [ "Copy the skill text above using the copy button.", "Open Copilot Studio and create a new agent.", "Paste the copied text as the instruction.", "Connect knowledge sources and tools where needed.", "Publish the agent for yourself or for your organisation." ], "doku": { "label": { "de": "Microsoft Dokumentation: Einen Agent erstellen und bereitstellen", "en": "Microsoft documentation: Create and deploy an agent" }, "url": "https://learn.microsoft.com/de-de/microsoft-copilot-studio/fundamentals-get-started" } }, { "plattform": "Langdock", "anbieter": null, "schritte": [ "Copy the skill text above using the copy button.", "Open the sidebar and click \"Add skill\".", "Paste the copied text directly as the instruction.", "Connect the skill to integrations such as Gmail or Slack where needed.", "Save the skill and release it for yourself or your team." ], "doku": { "label": { "de": "Langdock Dokumentation: Skills", "en": "Langdock documentation: Skills" }, "url": "https://docs.langdock.com/de/product/chat/skills" } } ] }, "itemIcon": "clipboard-list", "recommended": [ { "slug": "kunden-sync-briefing", "category": "skill", "name": "The Customer Sync Briefing", "teaser": "Prepares your recurring customer sync by consolidating open action items, checking project status, and delivering a compact agenda with prepared answers to expected customer questions.", "domaene": "Meetings & Protokolle", "itemIcon": "handshake" }, { "slug": "meeting-lotse", "category": "assistent", "name": "The Meeting Navigator", "teaser": "Prepares meetings in a structured way, delivering a clear agenda with time planning, anticipated questions and objections with prepared answers, and a follow-up checklist for project meetings, strategy sessions, workshops, client meetings and kickoffs.", "domaene": "Meetings & Protokolle", "itemIcon": "compass" }, { "slug": "meeting-geruest", "category": "skill", "name": "The Meeting Framework", "teaser": "Turns meeting notes or a transcript into a structured minutes document with decisions, action items and a ready-to-send follow-up email.", "domaene": "Meetings & Protokolle", "itemIcon": "list-todo" }, { "slug": "meeting-bruecke", "category": "workflow", "name": "The Meeting Bridge", "teaser": "A workflow that automatically retrieves the transcript after a meeting ends, builds a structured memo with key topics, decisions, and action items, and sends or drafts a follow-up email to all participants.", "domaene": "Meetings & Protokolle", "itemIcon": "users" }, { "slug": "protokoll-dokumentierer", "category": "assistent", "name": "The Meeting Minutes Writer", "teaser": "Turns unstructured meeting notes, transcripts or bullet points into clear, scannable minutes with decisions, owners and deadlines.", "domaene": "Meetings & Protokolle", "itemIcon": "clipboard-list" }, { "slug": "fathom", "category": "tool", "name": "Fathom", "teaser": "AI-powered meeting assistant that records and transcribes video calls via bot or bot-free capture, turning them into searchable notes, action items, and CRM-synced sales data through Ask Fathom.", "domaene": "Meetings & Protokolle", "logoFile": "fathom.png", "logoEinzug": 0.78 }, { "slug": "fireflies", "category": "tool", "name": "Fireflies", "teaser": "An AI meeting assistant that joins Zoom, Meet and Teams calls as a bot, transcribes them, summarizes them, and feeds insights into CRM and collaboration tools.", "domaene": "Meetings & Protokolle", "logoFile": "fireflies.png", "logoEinzug": 1 }, { "slug": "granola", "category": "tool", "name": "Granola", "teaser": "A meeting notepad that records system audio without a visible bot and merges your notes with the transcript into a structured summary with action items.", "domaene": "Meetings & Protokolle", "logoFile": "granola.svg", "logoEinzug": 0.78 }, { "slug": "jamie", "category": "tool", "name": "Jamie", "teaser": "Jamie is a German AI meeting assistant that transcribes meetings locally on the device and turns them into structured, GDPR-compliant notes without a bot joining the call.", "domaene": "Meetings & Protokolle", "logoFile": "jamie.png", "logoEinzug": 1 }, { "slug": "meetily", "category": "tool", "name": "Meetily", "teaser": "Meetily is a privacy focused, open source AI meeting assistant that transcribes and summarizes meetings entirely on your own device instead of the cloud.", "domaene": "Meetings & Protokolle", "logoFile": "meetily.png", "logoEinzug": 0.78 }, { "slug": "muesli", "category": "tool", "name": "Muesli", "teaser": "Open source macOS app for local dictation and bot-free meeting transcription, running speech recognition entirely on Apple Silicon instead of in the cloud.", "domaene": "Meetings & Protokolle", "logoFile": "muesli.png", "logoEinzug": 1 }, { "slug": "tldv", "category": "tool", "name": "tldv", "teaser": "tldv is an AI meeting assistant that records Zoom, Meet and Teams calls, turns them into transcripts, summaries and highlight clips, and pushes the results into over 500 CRM and collaboration tools.", "domaene": "Meetings & Protokolle", "logoFile": "tldv.png", "logoEinzug": 1 } ] }