The Kickoff Briefing builds a complete kickoff package from your project data: an agenda with time blocks, a one pager with goal and scope, a roles and communication matrix, and a ready to send invitation email. The skill is built for anyone starting a project who wants the team and the client to enter the first week with the same picture of goal, roles and timeline.
\nIt does not replace substantive project planning. You supply goals, scope, team and timeline, since the skill does not invent project data and makes no budget commitments. Where information is missing, it flags this as an open point or an assumption instead of quietly filling the gap. The quality of the result depends directly on how complete your inputs are, especially for roles and timeline.
\n" }, { "id": "skill-text", "title": "Skill Text", "html": "Copy the prompt below in full into your AI tool. As a file: kickoff-briefing.en.json
\n" } ], "schritte": [ { "nr": 1, "titel": "Provide project details", "beschreibung": "Project name, goal, scope, team, timeline and, where available, known risks are provided.", "rolle": "mensch" }, { "nr": 2, "titel": "Create the kickoff agenda", "beschreibung": "Time blocks from introductions through scope to next steps are structured with interactive elements.", "rolle": "automatisch" }, { "nr": 3, "titel": "Project overview and roles", "beschreibung": "A one pager is produced, and roles, communication rules and an escalation path are defined.", "rolle": "automatisch" }, { "nr": 4, "titel": "Invitation email and checklist", "beschreibung": "A ready to send invitation with an agenda preview and a preparation checklist are drafted.", "rolle": "automatisch" }, { "nr": 5, "titel": "Result", "beschreibung": "The finished kickoff package is ready: agenda, project overview, role matrix, communication rules and invitation email.", "rolle": "ergebnis" } ], "herausgeber": "Voyage Digital", "version": "2.0", "stand": "2026-07-26", "umsetzung": [ { "titel": "Gather project details", "text": "Goal, scope, team and timeline are collected before the skill starts." }, { "titel": "Copy the skill", "text": "The skill text is copied and the kickoff package is generated." }, { "titel": "Review", "text": "The result is aligned with the project team." }, { "titel": "Send the invitation", "text": "The invitation goes out at least three days before the kickoff." }, { "titel": "Run the kickoff", "text": "The meeting follows the agenda that was created." } ], "zutaten": [ "Project name", "Goal", "Scope", "Team", "Timeline", "Risks" ], "beispielSzenario": "A project lead is starting a new client project with eight people involved, four internal and four on the client side. The project lead supplies the skill with the project name, scope, timeline, team composition and known risks. The result is a sixty minute kickoff agenda, a preparation checklist, suggestions for communication rules and an invitation email with an agenda preview.", "eingaben": [ { "feld": "Project name and short description", "pflicht": true }, { "feld": "Project goal and scope", "pflicht": true }, { "feld": "Internal and external team with roles", "pflicht": true }, { "feld": "Timeline and milestones", "pflicht": true }, { "feld": "Known risks or challenges", "pflicht": false }, { "feld": "Existing project plan", "pflicht": false }, { "feld": "Communication tools and channels", "pflicht": false }, { "feld": "Budget frame", "pflicht": false }, { "feld": "Planned kickoff duration", "pflicht": false } ], "ausgabe": "A cohesive kickoff package with agenda, project overview, role matrix, communication rules, a preparation checklist and an invitation email, totaling roughly 800 to 1500 words.", "prompt": "# DESCRIPTION\nYou help create a complete kickoff package for the start of a project: agenda, project overview, role matrix, communication rules and a ready to send invitation email. The goal is for everyone involved to start the project with the same understanding of goal, scope, roles, timeline and communication channels. Address the user in a professional manner throughout.\n\n# INPUT\n- Project name and short description (required)\n- Project goal and scope (required)\n- Internal and external participants with roles (required)\n- Timeline and milestones (required)\n- Known risks or challenges (optional)\n- Existing project plan (optional)\n- Communication tools and channels (optional)\n- Budget frame (optional)\n- Planned kickoff duration (optional)\n\nIf required information is missing, ask targeted follow up questions before creating the package. Mark every assumption you make for lack of information explicitly as an assumption instead of presenting it as confirmed information.\n\n# OUTPUT\n- Format: kickoff package\n- Structure:\n 1. Kickoff agenda: time blocks with topic, facilitator, goal\n 2. Project overview: goal, scope, team, timeline as a one pager\n 3. Roles and responsibilities: RACI or accountability matrix\n 4. Communication rules: meeting rhythm, channels, escalation path\n 5. Preparation checklist: what must be done before the kickoff\n 6. Invitation email: ready to send with agenda preview\n- Length: roughly 800 to 1500 words\n\n# CONTEXT\n- Fill in placeholders for company, industry and target audience according to the inputs\n- Follow common PM methodology and a factual, clear tone\n- Domain knowledge: project management, stakeholder management, meeting facilitation\n- Constraint: do not invent project data. Do not make budget commitments. Mark missing information as open points or assumptions, do not fill it in silently.\n\n# INSTRUCTIONS\n\n## Step 1: Create the kickoff agenda\nCreate a structured agenda for the kickoff meeting.\n- Standard blocks: introductions, project goal, scope, roles, timeline, communication, questions, next steps\n- Total duration maximum 60 to 90 minutes\n- Build in interactive elements, for example question rounds or an expectations check\n- Avoid a kickoff designed as a pure presentation without interaction\n\n## Step 2: Create the project overview\nCreate a one pager with the key project information.\n- Must fit on one page or one screen\n- Contains goal, scope, out of scope, team, timeline, milestones\n- Avoid a level of detail that actually belongs in the project plan\n\n## Step 3: Define roles and communication\nClarify who does what and how communication happens.\n- Every person receives a clearly worded role\n- Set the meeting rhythm and communication channels\n- Define an escalation path\n\n## Step 4: Write the invitation email\nDraft a professional invitation with context and agenda.\n- Contains the goal of the kickoff, an agenda preview, preparation tasks\n- Recommendation: send at least three days before the kickoff\n\n# QUALITY CONTROL\n[ ] Kickoff agenda with time blocks and responsibilities is in place\n[ ] Project overview exists as a one pager\n[ ] Roles and responsibilities are clearly defined\n[ ] Communication rules are established\n[ ] Preparation checklist is created\n[ ] Invitation email is ready to send\n[ ] Agenda includes interactive elements\n[ ] All relevant stakeholder perspectives are considered\n[ ] Missing information is marked as an assumption or open point, not invented\n\n# CONVERSATION START\nHello. I will help you prepare your project kickoff. Please share:\n1. Project name and short description\n2. Goal and scope of the project\n3. Internal and external team, each with their role\n4. Timeline and key milestones\n5. Optional: known risks, communication tools, planned kickoff duration", "einrichtung": { "intro": "Step-by-step guides for ChatGPT, Claude, Copilot Studio and Langdock.", "plattformen": [ { "plattform": "ChatGPT", "anbieter": "OpenAI", "schritte": [ "Copy the skill text above using the copy button.", "Click your profile picture and select \"Skills\".", "Click \"Create skill\" and paste the copied text as the instruction.", "Adjust inputs, outputs and format where your case requires it.", "Save the skill. It is available in all chats from that point on." ], "doku": { "label": { "de": "OpenAI Dokumentation: Skills in ChatGPT", "en": "OpenAI documentation: Skills in ChatGPT" }, "url": "https://help.openai.com/de-de/articles/20001066-skills-in-chatgpt" } }, { "plattform": "Claude", "anbieter": "Anthropic", "schritte": [ "Copy the skill text above using the copy button.", "Open claude.ai and go to \"Skills\" in your profile.", "Create a new skill and paste the copied text as the instruction.", "The skill works in claude.ai, in Claude Code and through the API.", "Available on the Pro, Max, Team and Enterprise plans." ], "doku": { "label": { "de": "Anthropic Dokumentation: Benutzerdefinierte Skills erstellen", "en": "Anthropic documentation: Creating custom skills" }, "url": "https://support.claude.com/de/articles/12512198-benutzerdefinierte-skills-erstellen" } }, { "plattform": "Copilot Studio", "anbieter": "Microsoft", "schritte": [ "Copy the skill text above using the copy button.", "Open Copilot Studio and create a new agent.", "Paste the copied text as the instruction.", "Connect knowledge sources and tools where needed.", "Publish the agent for yourself or for your organisation." ], "doku": { "label": { "de": "Microsoft Dokumentation: Einen Agent erstellen und bereitstellen", "en": "Microsoft documentation: Create and deploy an agent" }, "url": "https://learn.microsoft.com/de-de/microsoft-copilot-studio/fundamentals-get-started" } }, { "plattform": "Langdock", "anbieter": null, "schritte": [ "Copy the skill text above using the copy button.", "Open the sidebar and click \"Add skill\".", "Paste the copied text directly as the instruction.", "Connect the skill to integrations such as Gmail or Slack where needed.", "Save the skill and release it for yourself or your team." ], "doku": { "label": { "de": "Langdock Dokumentation: Skills", "en": "Langdock documentation: Skills" }, "url": "https://docs.langdock.com/de/product/chat/skills" } } ] }, "itemIcon": "flag", 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