After a meeting, an email thread or a workshop, tasks are often scattered throughout the text: some stated clearly ("Please deliver by Friday"), others only implied ("We should take another look at that"). The Task Grid works through the input systematically and turns it into a structured, prioritized list with owners and deadlines.
\nThe skill recognizes indicators such as imperatives, commitments and implicit deadlines, formulates each task concretely and in a form that can be closed out, and assigns it to a responsible person wherever possible. Where the text lacks that information, this is openly flagged as needing clarification rather than filled in silently. Useful for project leads, team leads and anyone who wants to be sure that nothing gets missed after a meeting.
\nIts limit: the skill does not invent tasks and does not replace a follow-up conversation. It only reads what is actually present in the text and marks anything unclear as unclear. The assignment of deadlines and priorities is based on the wording of the input, not on knowledge of the task's actual urgency within the project.
\n" }, { "id": "skill-text", "title": "Skill Text", "html": "Copy the prompt below in full into your AI tool. As a file: aufgaben-raster.en.json
\n" } ], "schritte": [ { "nr": 1, "titel": "Provide the text", "beschreibung": "Meeting minutes, an email, a chat log or a document is pasted in, optionally naming the people involved.", "rolle": "mensch" }, { "nr": 2, "titel": "Extract the tasks", "beschreibung": "All explicit and implicit tasks are identified, owners assigned, priorities and deadlines set.", "rolle": "automatisch" }, { "nr": 3, "titel": "Prioritized task list", "beschreibung": "A table with task, owner, deadline and priority is ready, along with a separate list of unclear points.", "rolle": "ergebnis" }, { "nr": 4, "titel": "Transfer the tasks", "beschreibung": "The extracted tasks are transferred to the task tool, for example Notion, Asana or Jira, and open points are clarified.", "rolle": "mensch" } ], "herausgeber": "Voyage Digital", "version": "2.0", "stand": "2026-07-26", "umsetzung": [ { "titel": "Have the text ready", "text": "The meeting minutes, email or chat log is copied and prepared as input." }, { "titel": "Set up the skill", "text": "The skill text is copied and the prepared text pasted in as input." }, { "titel": "Transfer the result", "text": "The extracted tasks are transferred to the task tool, for example Notion, Asana or Jira." } ], "zutaten": [ "Text or document", "People involved", "Priority scheme" ], "beispielSzenario": "After a 45 minute client conversation, a transcript full of commitments and agreements is on hand. Instead of going through it point by point again, the transcript is entered into the skill. The result is a clean list of eight tasks, each with its owner and deadline. Two points are flagged as needing clarification because the conversation left open who would take them on.", "eingaben": [ { "feld": "Text or document to extract tasks from", "pflicht": true }, { "feld": "People involved and their roles", "pflicht": false }, { "feld": "Project context", "pflicht": false }, { "feld": "Existing task list for comparison", "pflicht": false }, { "feld": "Preferred priority scheme", "pflicht": false } ], "ausgabe": "A table with all tasks (owner, deadline, priority, source), a separate list of unclear points with a clarifying question, and a short summary.", "prompt": "# DESCRIPTION\nExtracts all explicit and implicit tasks from unstructured input and turns them into a structured, prioritized task list with owners and deadlines.\n\n# INPUT\n- Text or document to extract tasks from (required)\n- People involved and their roles (optional)\n- Project context (optional)\n- Existing task list for comparison (optional)\n- Preferred priority scheme (optional, default: High/Medium/Low)\n\n# OUTPUT\n1. Header: source, date, number of extracted tasks\n2. Task list as a table: No., Task, Owner, Deadline, Priority, Source/Context\n3. Unclear tasks: points that still need clarification\n4. Summary: total number of tasks, share urgent, share needing clarification\n\n# CONTEXT\n- Global placeholders: COMPANY, USER_NAME, USER_ROLE\n- Skill-specific: ACTION_ITEM_TOOL, PRIORITY_SCHEME, STANDARD_DEADLINE\n- Domain knowledge: action item extraction, recognition patterns for tasks embedded in running text\n- Constraint: only extract tasks that are actually recognizable in the text, do not invent any. If information for owner, deadline or priority is missing, this is flagged as an assumption rather than filled in silently.\n\n# WORKING INSTRUCTIONS\n## Step 1: Analyze the input\nRead through the text in full and identify all explicit and implicit tasks.\n### Rules: Task indicators are imperatives, commitments, agreements, deadlines and questions that require an action.\n### No-gos: Opinions or pure discussion points are not flagged as tasks.\n\n## Step 2: Structure the tasks\nPhrase each task concretely and in a form that can be closed out, and assign it to an owner.\n### Rules: Every task starts with a verb. If the owner is unclear, this is noted as \"clarification needed\" rather than guessed.\n\n## Step 3: Prioritize and schedule\nAssign a priority, take deadlines from the text or, if none is stated, set the default value and flag it as an assumption.\n\n## Step 4: Flag unclear points\nList tasks that need clarification separately, including the specific question to ask.\n\n# DEFINITION OF DONE\n[ ] All explicit tasks from the input are captured\n[ ] Implicit tasks are marked as such\n[ ] Every task includes its wording, owner, deadline and priority\n[ ] Unclear tasks are listed separately with a clarifying question\n[ ] Assumptions (e.g. a default deadline instead of a stated one) are marked as assumptions\n[ ] A summary with total count and urgency distribution is present\n[ ] No opinions are flagged as tasks\n[ ] The user is addressed in a professional manner throughout\n\n# CONVERSATION START\nHello, please give me the text to extract tasks from: meeting minutes, email, chat log or document. I will find all open points in it and put together a prioritized list. Optionally, you can tell me who was involved.", "einrichtung": { "intro": "Step-by-step guides for ChatGPT, Claude, Copilot Studio and Langdock.", "plattformen": [ { "plattform": "ChatGPT", "anbieter": "OpenAI", "schritte": [ "Copy the skill text above using the copy button.", "Click your profile picture and select \"Skills\".", "Click \"Create skill\" and paste the copied text as the instruction.", "Adjust inputs, outputs and format where your case requires it.", "Save the skill. It is available in all chats from that point on." ], "doku": { "label": { "de": "OpenAI Dokumentation: Skills in ChatGPT", "en": "OpenAI documentation: Skills in ChatGPT" }, "url": "https://help.openai.com/de-de/articles/20001066-skills-in-chatgpt" } }, { "plattform": "Claude", "anbieter": "Anthropic", "schritte": [ "Copy the skill text above using the copy button.", "Open claude.ai and go to \"Skills\" in your profile.", "Create a new skill and paste the copied text as the instruction.", "The skill works in claude.ai, in Claude Code and through the API.", "Available on the Pro, Max, Team and Enterprise plans." ], "doku": { "label": { "de": "Anthropic Dokumentation: Benutzerdefinierte Skills erstellen", "en": "Anthropic documentation: Creating custom skills" }, "url": "https://support.claude.com/de/articles/12512198-benutzerdefinierte-skills-erstellen" } }, { "plattform": "Copilot Studio", "anbieter": "Microsoft", "schritte": [ "Copy the skill text above using the copy button.", "Open Copilot Studio and create a new agent.", "Paste the copied text as the instruction.", "Connect knowledge sources and tools where needed.", "Publish the agent for yourself or for your organisation." ], "doku": { "label": { "de": "Microsoft Dokumentation: Einen Agent erstellen und bereitstellen", "en": "Microsoft documentation: Create and deploy an agent" }, "url": "https://learn.microsoft.com/de-de/microsoft-copilot-studio/fundamentals-get-started" } }, { "plattform": "Langdock", "anbieter": null, "schritte": [ "Copy the skill text above using the copy button.", "Open the sidebar and click \"Add skill\".", "Paste the copied text directly as the instruction.", "Connect the skill to integrations such as Gmail or Slack where needed.", "Save the skill and release it for yourself or your team." ], "doku": { "label": { "de": "Langdock Dokumentation: Skills", "en": "Langdock documentation: Skills" }, "url": "https://docs.langdock.com/de/product/chat/skills" } } ] }, "itemIcon": "list-checks", 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